Privacy Policy

The information provided on the Northwest Academy FC website is for general informational purposes only. While we strive to keep all content accurate and up to date, Northwest Academy FC makes no representations or warranties of any kind—express or implied—about the completeness, accuracy, reliability, suitability, or availability of the website or the information, products, services, or related graphics contained on the website.

Any reliance you place on such information is strictly at your own risk. Northwest Academy FC will not be liable for any loss or damage, including indirect or consequential loss, arising from the use of this website.

Links to external websites are provided for convenience only. Northwest Academy FC has no control over the content or availability of those sites and does not endorse them.

This section summarises the key points of our privacy practices in plain English:

• We respect your privacy. We only collect information necessary to operate the club, manage memberships, and improve our services.

• We do not sell your data. Your personal information is never sold to third parties.

• We only share data when necessary. For example, with payment processors, league organisers, or service providers who help us run the club.

• You control your data. You can request access, correction, or deletion of your personal information at any time.

• We protect your information. We use appropriate technical and organisational measures to keep your data secure.

• We comply with UK GDPR and the Data Protection Act 2018.

The full policy below explains these points in more detail.

Last updated: 5.5.26

Northwest Academy FC (“we”, “our”, “the Club”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website, contact us, or participate in club activities.

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information

• Name

• Email address

• Phone number

• Address

• Emergency contact details

• Player information (age, medical notes voluntarily provided, parent/guardian details)

1.2 Website & Technical Data

• IP address

• Browser type

• Device information

• Cookies and usage data

• Pages visited and interaction patterns

1.3 Payment Information

If you pay for membership, kits, or events online, payment details are processed securely by third‑party payment providers. We do not store full card details.

2. How We Use Your Information

We use your information to:

• Manage club membership and player registrations

• Communicate important updates, fixtures, and events

• Process payments and subscriptions

• Ensure player safety and emergency contact readiness

• Improve our website and services

• Comply with legal and safeguarding obligations

We only process your data where we have a lawful basis, such as consent, legitimate interest, or contractual necessity.

3. Sharing Your Information

We may share your information with:

• League organisers (for player registration)

• Payment processors

• IT and website service providers

• Coaches and authorised club staff

• Emergency services (if required for safety reasons)

We do not sell or rent your personal data to third parties.

4. Cookies

Our website may use cookies to:

• Improve user experience

• Analyse website traffic

• Remember preferences

You can manage or disable cookies through your browser settings.

5. Data Storage & Security

We take appropriate technical and organisational measures to protect your data, including:

• Secure servers

• Encrypted connections (SSL)

• Access controls for staff

• Regular security reviews

We retain personal data only for as long as necessary for club operations or legal requirements.

6. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Object to certain types of processing

• Withdraw consent at any time

• Request data portability

To exercise these rights, contact us at: Hello@northwest-academyfc.co.uk

7. Children’s Data

We collect information about children only for the purpose of club participation and safeguarding. All data is handled in accordance with UK child protection and data protection laws.

8. Third‑Party Links

Our website may contain links to external sites. We are not responsible for their content or privacy practices.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Northwest Academy FC Email: [Insert Email] Address: [Insert Address]